Notice of Annual General Meeting

Notice is hereby given to the voting Members of the Australian Institute of Project Management (AIPM) that the Annual General Meeting of the AIPM will be held at the Canberra Convention Centre, Canberra during AIPM’s National Conference on 13 October 2008 commencing at 5:15pm.

Agenda

1.Financial Statement and Reports

Presentation and consideration of the financial statements of the AIPM, Directors’ and Auditors’ Reports for the year ended 30 June 2008. Our Annual Report will be available two weeks before the AGM on our web site at http://www.aipm.com.au/html/annual_reports.cfm.

2. Election of Directors

Executive Officers to take office from 13 October 2008 to the date of the Annual General Meeting to be held in 2010.

3. Auditors

Appointment of auditors for the 2008 - 2009 financial year.

4. Other Business

Consideration of any other business for which proper notice has been given.

5. Special Resolutions

The explanatory memorandum explaining the reason for the changes to the AIPM Constitution is available to view at http://www.aipm.com.au/resource/2008-AIPM-Explanatory-Memorandum.pdf

Resolution 1:

The company resolves that:

Clause 3.5.3 of the AIPM Constitution is amended to:

3.5.3 To demonstrate that a person has rendered exceptional service to the Institute and is prominent in the profession of project management the Fellowship Submission must show:

a) The number of years the person has been a Member of the Institute. This period is expected to be not less than ten years unless exceptional circumstances exist and the Directors agree with the lesser period

b) The number of years the person has been employed in positions of full responsibility as a project manager or where the person has been involved in the advancement of the project management profession.This period is expected to be not less than ten years unless exceptional circumstances exist and the Directors agree with the lesser period.

c) The prominent positions held by the person within the project management profession;

d) The level of service to, and participation in, the Institute;

e) The contribution made to the advancement of the profession; and

f) The educational or professional qualifications held.

Resolution 2:

The company resolves that a new section be incorporated into the AIPM Constitution:

Section 3.6 Qualification Requirements – Honorary Fellow

3.6.1 The Directors may resolve that a person, who is not a member of the Institute, be designated in the Register as an Honorary Fellow if that person has, in the opinion of the Directors, rendered conspicuous and meritorious service to the profession of project management, or is eminent in the field of project management, or is a distinguished person whom the Directors would like to honour as having rendered meritorious service to the community:

3.6.2 Honorary Fellows:

(a) Shall not be required to pay any joining fees or annual membership fees;

(b) Shall not be entitled to voting rights or to hold office within the Institute;

(c) Shall be given notice of and may attend any general meeting of the Institute;

(d) May serve on Institute Councils or Committees

(e) Shall receive all regular publications of the Institute as determined from time to time by the Directors; and

(f) May use the letters of Recognition – HonFAIPM

Resolution 3:

The company resolves that:

Clause 8.10.1 of the AIPM Constitution is amended to:

8.10.1 The Chair of the Council of Fellows shall be appointed by the members of the Council and shall remain Chair at the discretion of the Council.

6.Proxy Voting

Every member has a right to appoint a person, even if that person is not a member, to be the member’s proxy.

By order of the National Council.

Click here to download the proxy voting form.

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