2008 General Conditions Relating To All Submissions |
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3. General Conditions relating to all Submissions
3.1 General Submission Requirements
Submissions need to be concise yet contain sufficient information for the judging panel to adequately assess the merits of the entry.
All necessary clearances and permissions required for the release of all information submitted including any proprietary, confidential, technical or commercial information must be obtained by the applicant.
There should be no restrictions on the use of the submitted information in any promotion of the awards program.
All expenses relating to the preparation of the submission and attendance at the award ceremonies are the responsibility of the applicant.
All submissions become the property of AIPM and are not returned to applicants
3.2 The Submission Process
All entries for the PMAA are to be submitted by 4pm on 6 June to the PMAA Coordinator who are listed on the AIPM website at: www.aipm.com.au/html/pmaa_contacts.cfm
Entries must be submitted in accordance with these guidelines. Applicants are invited to submit an online expression of interest, available from the AIPM website. www.aipm.com.au. The EOI will be received by the appropriate Coordinator who will be available to assist with advice on preparation and submission of the entries.
A completed submission must consist of the following:
The Submission Document
A Word or PDF electronic document containing the full submission, along with five hard copies of the full submission.
Where a discrepancy between the electronic document and the hard copies exist, then the hard copies which are used for judging shall take precedence.
Project Summary
A Word document containing a 150 word audio-visual summary of the project to be used at the PMAA ceremony.
CD Supporting Material
For Project submissions - a minimum of five and a maximum of 10 high resolution photographs in JPG format.
For Individual submissions - a minimum of five and a maximum of 10 high resolution photographs in JPG format, including a head-and-shoulders photograph of the individual.
Please ensure the digital photos/drawings are of high resolution quality (files of 1 MB+) and are submitted as full colour RGB jpg files. Photos with caption information are preferred. They are to be numbered in the order that they are to appear in the presentation.
Audio-visual summaries, photos and logo/s will be used in the presentation at the PMAA ceremony, in the annual PMAA Commemorative Book, other AIPM publications, and on the AIPM website. Therefore photos and logos in any quality less than high resolution cannot be accepted.
The Audio Visual summary will be used in the audio-visual presentation at the awards ceremony and for any publicity on the project.
Logos
Company logos are to be provided in EPS format. Entrants must ensure that they have permission to use the company logo.
3.3 Judging
Panels of between three and five judges will be selected in each State and Territory. Judges will be selected from a broad range of industry groups and will, collectively, have a broad range of experience in project management. Submissions will be assessed solely on the hard copy submission and in accordance with these Submission Guidelines. A national judging panel will also be selected to assess the winning State and Territory projects. The judging panel will be independent of all submissions. Judges decisions shall be final and no correspondence shall be entered into.
Summaries, logos and pictures are expected as supporting material but will not be formally assessed unless included in the body of the formal submission document.
3.4 Announcement of Winners
Each State and Territory will announce category winners. There will also be an overall Project winner in each State and Territory.
State and Territory announcements will be made at local ceremonies held during August and September. All winners at State and Territory level will proceed to the national finals. State and Territory category winners will be judged in those same categories at the national level whilst only the overall State and Territory Project winners will be eligible to win the principal national “Project of the Year” award. The National winners will be announced at the national awards ceremony held as part of the AIPM annual National Conference.
The outcome of the judging process will not be announced prior to the related awards ceremony. At the sole discretion of the judging panels, high commendations or local chapter awards may be awarded for submissions of significant merit.
3.5 Use of Submission Material
Where permission is provided (via the submission document), the AIPM may display copies of submissions at the Awards dinner. Should submissions contain ‘confidential material’ applicants may provide a "display copy" for public viewing.
The 150 word audio-visual summary that forms part of the submission may be read by the orator as part of the audio-visual presentation at the award ceremony at both the State, Territory level and national level (if applicable). The photos and audio-visuals provided with the submission may also be presented at the ceremonies as part of the audio-visual presentation.
3.6 Media
PMAA winners are likely to be approached by the media following the official announcement. Applicants should therefore include details of their organisation's media contact with their submission and agreement to celebrating their achievements publicly through the media
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