14 Jan 2020

The Impact of AI on the Australian Project Management Industry

Artificial intelligence, Guest writer, Dr. Greg Usher
The Impact of AI on the Australian Project Management Industry

Artificial intelligence (AI) is the simulation of human intelligence processes by machines. It encompasses automation, machine learning, machine vision, natural language processing and robotics. The reaction to AI has been a mixed bag. While some view it as destroyer of jobs, others hail it as a promoter of innovation. Either way, both schools of thought agree that AI will be disruptive and will revolutionise the way industries function. If current research is to be believed, AI or some form of it will replace one third of all graduate jobs by as early as 2030. In terms of industry size, a recent IDC report states that spending on AI systems will reach $97.9 billion in 2023, more than two and a half times the $37.5 billion that will be spent in 2019. With such a profound impact, the project management industry too will also see a paradigm shift driven by AI. Let’s examine how the project management profession will look like in the next 5-10 years in the wake of this technological disruption.


The swift adoption of AI has been catalysed by its data intensive and analytical nature backed by advancements in computing and better algorithms. AI is already being used for administrative tasks like maintenance of registers and logs, automated meetings preparation including booking rooms, emailing invitations and drafting agendas as well as minuting meetings. It will gradually evolve to handle to more complex project management tasks. According to current forecasts by 2025 AI will be able to:

  • schedule projects,

  • assign resources,

  • create basic cost plans,

  • assist with contract interpretation and administration,

  • undertake earned value assessments,

  • forecast completion costs, as well as

  • assist with identifying trends for opportunity capitalization and risk mitigation.

By 2030 it’s expected that AI will conduct automated site inspections using LiDAR-enabled drones that are linked to detailed BIM and Intelligent contracts and standards. Programmes will identify in-situ quality errors and predict clash detection on building sites. There will also be systems that provide real-time assessment of project progress, allowing them to calculate progress claims, raise claims for extensions of time or lodge variations before any human ever becomes involved in the process. In addition to this, AI will handle most (if not all) of the 47 processes outlined in PMBoK that relate to ‘traditional project management’.


Given the rapid inroads AI is making and its science fiction robotic image, many may view it as a ‘Project Management Terminator’. The truth however, is that AI will complement project management professionals rather than supplant them. AI is very good at monotonous data driven tasks but is bad with creativity, social skills and perceptiveness. Let’s understand what this implies for project management.  

Project managers have always focused on the ‘iron triangle’ of time, cost and scope, often at the expense of important areas like people management. A recent global study by KPMG found that 46% of the project managers interviewed believed that ‘managing people’ was the most important factor in delivering a successful project. Twenty-eight per cent felt that technology was the key factor and 26% felt it was either processes or governance that were critical for success.

This implies that by taking on routine data driven tasks, AI frees project management teams to focus on core areas like people management, project vision, team building and network development. AI may forecast diversions from a program schedule, but it can’t provide a solution for it. It can’t resolve the conflicts created by that deviation and garner the consensus needed to get the project back on track. These ‘human-centred’ skills form the grease that keeps the machinery of every project running smoothly – and right now, and for the foreseeable future, they are outside the realm of AI.



AI is here to stay and will without doubt cause a lot of disruption. But this creative destruction is one of the fundamental tenets of Schumpeterian economics – the old must be destroyed in order make way for something better. Thriving in the project management space will therefore be contingent on how well AI is not just welcomed, but embraced.

To be AI ready, stay updated on the latest AI applications in the project management space. Invest in honing skills like leadership, emotional intelligence, personal communication (conflict resolution, consensus building and persuasion) and creative problem solving that will complement AI. Despite all the hype and fascination around AI, it is at the end of the day a tool to promote productivity, and the sooner we learn to engage it the easier all our jobs will become.




National General Manager - Buildings & Property
RPS | Australia Asia Pacific